LCTES By-Laws

1. The composition of the steering committee.

The steering committee will include the conference chairs from the previous 5 LCTES workshops/conferences.

2. The way that members are rotated on and off the steering
committee.

A chair of the LCTES conference will automatically become a member of the LCTES steering committee the following year. A member of the LCTES steering committee will no longer be on the steering committee once 5 LCTES conferences are held after this member was last chair.

3. How the chair of the steering committee is determined.

The chair of the steering committee is determined by a majority vote of the steering committee members. The current steering committee chair will initiate the election of a new steering committee chair.

4. The schedule for the conference; that is how often and what
time of the year.

The LCTES conference will be held once a year. The current preference is for the conference to be colocated with SIGPLAN's PLDI conference and to be held either preceding or following the conference. PLDI is usually held in June.

5. The way that rules can be changed in the future.

The rules of the steering committee can be changed given a majority vote from the steering committee and approval from the SIGPLAN Executive committee.

6. The selection of the conference and program chairs.

The LCTES conference and program chairs will be selected by the steering committee and sent for approval to SIGPLAN Executive Committee. There will be at least one conference and one program chair. The steering committee may also decide to select conference and/or program co-chairs. The steering committee should pick the conference and program chairs approximately 2 years in advance of the conference. When LCTES is jointly held with another conference, then the chair for the other conference may serve as a substitute for the conference or program chair of LCTES during that year.

7. The interaction of the conference and program chairs with the steering
committee.

If the SIGPLAN rules require approval on some issue, the request should first be forwarded to the LCTES steering committee. The steering committee will give advice on a variety of issues. However, the SIGPLAN Executive Committee will make the decision regarding approval of such requests.

8. The selection of the program committee.

The program chair will propose a program committee to the LCTES steering committee. After receiving advice from the LCTES steering committee,  the conference and program chairs will request approval of the proposed program committee from SIGPLAN Executive Committee. A physical program committee is strongly recommended.

9. Eligibility to submit papers.

The conference and program chairs are not allowed to submit papers to the LCTES conference in the year in which they are a chair.

10. Publishing the proceedings.

The conference and program chairs will coordinate with SIGPLAN Executive Committee regarding publishing the proceedings.

Suggestions for the LCTES General Chair and Program Chair

1. Submission process.

Papers should be submitted electronically, preferably through a web-based form.

[Currently, the START software (free) or the Cyberchair software
(add $5000 to the TRMF) are available for this task. We have found
that the START software was adequate for our needs.]

2. Reviewing submissions.

Each paper should have at least 3 reviews. It would be desirable to assign 4 reviewers in case someone does not turn in a review.

3. Program committee meetings.

LCTES has numerous participants from the North America, Europe, and Asia. The past program committee members have also come from these three continents as well as others (Australia and South America). It is probably not feasible to have a program committee meeting where most of the committee could attend. We recommend having an online program committee meeting, where communication is accomplished via e-mail.

4. Advertisement.

The call for LCTES papers and participation should be distributed at the appropriate meetings and conferences. The LCTES chairs should compile a list of meetings where the calls should be distributed. They should solicit attending colleagues (in particular, PC members) to distribute the call at such meetings. These calls should also be posted as articles on appropriate newsgroups and should appear in other appropriate mediums (SIGPLAN Notices, e-mail distributions, etc).

5. Selection of program committee members.

The program committee itself should contain a balance of expertise between the areas that are currently pertinent to the conference. There are also ACM guidelines concerning membership of the program committee that should be considered before selecting the committee members.