SIGPLAN In-Cooperation Proposal

Executive Summary

Events organized in cooperation with ACM SIGPLAN benefit from SIGPLAN's name and oversight, and from publicity disseminated to SIGPLAN members. There is a lightweight application process, and there are no financial implications.

Rationale

As part of its activities, ACM SIGPLAN has two types of relationship with conferences and workshops: sponsorship and in-cooperation. The primary difference between the two is that SIGPLAN takes a more hands-off approach to in-cooperation events than to the ones it sponsors, and in particular does not take financial responsibility for them. This page describes in-cooperation status; a separate page describes sponsored status.

Benefits

In-cooperation status provides a number of benefits:

You can use the phrase "in cooperation with ACM SIGPLAN" on any publicity about the event.
Announcements about the meeting can be disseminated via SIGPLAN's mailing list. (Contact infodir_sigplan@acm.org.)
You will get entries in the Call for Papers and Professional Calendar sections of Communications of the ACM, free of charge.
You can also buy an advert in CACM at a special rate. All placement of such adverts should be arranged through ACM Headquarters. Please check CACM as to the lead time required. Discounts on ACM mailing lists are also available.
You will also have space reserved in SIGPLAN Notices for the final report summarizing the meeting.

Responsibilities

The requirements for SIGPLAN in-cooperation status include the following:

The event must have an open call for participation and a clearly documented evaluation and review process.
The meeting cannot be sponsored by a for-profit organization; however, some forms of corporate funding are allowed. (SIGPLAN is not financially responsible for the meeting.)
Registration costs should be reasonable; if there is a reduced registration rate, then SIGPLAN members should be eligible for it.

In-cooperation events are encouraged to follow SIGPLAN policies and procedures, including the following:

In addition, event organizers are encouraged to contact the ACM Headquarters (incoop@acm.org), to have SIGPLAN membership materials sent directly to the conference location for display there.

How to Apply

To attain SIGPLAN in-cooperation status, you need SIGPLAN to endorse your proposal. To achieve this, send a request to the SIGPLAN Vice Chair, preferably at least twelve months before the event. The description should include the following information, in plain text (not PDF or Word, please):

Focus of the meeting and intended audience.
Time frame and place.
Sponsoring organization (an entity that is taking fiscal and legal responsibility for the conference).
Plans for publicity, and details of the publication process.
Proposed organization.
Plans for the call for participation for the meeting.
Submission review process, including size and expected composition of the program committee.
Name and email addresses of the organizers.
Relevant information about any previous meeting, such as attendance, site, budget, and registration fees (if applicable).
URL of the meeting information page.

What Happens Next

The request will be considered by the SIGPLAN Executive Committee. A response to the request is usually given within two weeks. The Executive Committee can only endorse the request; you still need to apply for ACM approval. Your event will not receive SIGPLAN in-cooperation status or be included on the ACM calendar until this step is completed with ACM. To do this, please read ACM's In Cooperation Event TMRF Guidelines, then submit for ACM approval the online In Coop TMRF; both of these are accessible from the ACM Conference Manual.

ACM will inform you of their official approval decision within two weeks of receiving this information. If you have questions, contact the ACM (incoop@acm.org).